STANDARDIZATION
OF NOMENCLATURE OF MAILS OFFICES AND RATIONALIZATION OF NUMBER OF MAIL
BUSINESS CENTRES (MBCS)/BUSINESS POST CENTRES (BPCS)
Government of India
Ministry of Communications & IT
Department of Posts
Mail Business (Development & Operations) Division
Dak Bhawan, Sansad Marg, New Delhi-110001
No.12-1/2013-D Dated: 28.02.2013
OFFICE MEMORANDUM
Sub: Standardization
of Nomenclature of Mails Offices and Rationalization of number of Mail
Business Centres (MBCs)/Business Post Centres (BPCs)
The
matter relating to standardization of nomenclature for various
categories of mail offices as well as the need for rationalization of
number of Mail Business Centres (MBCs)/ Business Post Centres (BPCs) was
under consideration of the Directorate. This was necessitated by
operational complexities being faced on account of functional overlap
between mail offices and increased possibility of misrouting of mail due
to lack of standardized nomenclature.
2. After
a review, the following instructions are issued with respect to
standardized nomenclature for mail offices and rationalization of
number of BPCs/MBCs.
(a) The nomenclature of mail offices across the county would be as follows:
(i) Sorting mail offices located at Railway station: XXX RMS (e.g. Lucknow RMS)
(ii) Sorting
mail offices located at Airport premised/near the airport: XXX APSO
(e.g. Chennai APSO, for Chennai Airport Sorting Office)
(iii) Sorting
mail office not located at Railway Station or Airport premises/near the
airport: XXX Sorting (e.g. Panvel Sorting)
(iv) Transit Mail Office (TMO) located at Railway Station: XXX RSTMO (e.g. Hazrat Nizamuddin RSTMO)
(v) TMO located at Airport/near Airport: XXX APTMO (e.g. Chennai APTMC)
(vi) TMO located at Bus Stand/Station: XXX BSTMO (e.g. Bangalore Bus Station TMO)
(vii) Automated Mail Processing Centre (AMPC) wherever such centres exist/to be set up: AMPC XXX (AMPC Delhi).
(viii) Book
Now Pay Later (BNPL) Processing Centres for Speed Post with direct bag
closing facility for Sorting hubs: BNPL SP Hub XXX (e.g. BNPL SP Hub
Kashmiri Gate, BNPL SP Hub BPC Anna Road)
(ix) The existing nomenclature for Paper Sorting Offices PSOs) would continued as XXX PSO (e.g. Chennai PSO)
(b) Name
of the city/town should be suffixed to the name of the office so
standardized for clarity in case of offices not having the name of the
city. Standard nomenclature should be used on bag labels, manifests/mail
lists, correspondence etc. The signage/name board of the mail
offices/TMO should also carry standardized nomenclature and should be
prepared in accordance with guidelines contained in the Corporate
Branding Manual of the Department.
(c) Mail
office would no more be called Mail Business Centre (MBC). Wherever
mail offices have been named as MBCs, the name of such offices should be
restored as “XXX RMS” or “XXX Sorting” as the case may be. All MBCs
opened in the past in addition to the BPCs may be closed/merged with the
BPCs concerned. Delivery of mail to the bulk addressee may be done
through Speed Post Sorting Hub/Intra-Circle Hub for Speed Post, through
CRCs for Registered mail and through mail offices for unregistered mail
wherever necessary. Accordingly a list of mail offices and BPCs may be
sent in the form of ‘MIS on mail operations’.
(d) The
number of Business Post Centres (after closure/merger of MBCs) may
further be rationalized by the Circles in order to eliminate/minimize
fragmentation in processing of such mail.
Receipt
of this O.M may be acknowledged to Shri M.B.Gajbhiye, ADG (MO). An
action report on standardized nomenclature, with a list of all mail
offices (including BPCs) may be sent within 60days of receipt of this
memo.
Sd/-
(Rishikesh)
Director (Mail Management)
To
All Chief Postmasters(s) General
All Postmaster(s) Genera